Executive Assistant & Office Manager

Executive Assistant & Office Manager

Active Staff is proud to be partnered with a fantastic charity in Andover, currently seeking a highly organised and proactive Executive Assistant and Office Manager. This is a temporary role with strong potential to become permanent for the right candidate.

Benefits for the Executive Assistant & Office Manager:

• Competitive pay rate of £16.41 per hour
• Daytime hours: 9:00am – 5:00pm, Monday to Friday
• Holiday pay included
• Opportunity to transition into a permanent position
• Potential hybrid working
• Supportive and meaningful working environment

The role of the Executive Assistant & Office Manager:

• Manage the CEO’s diary: scheduling meetings, handling travel arrangements, and responding to meeting requests
• Prepare and coordinate meeting packs for the Board of Trustees and its committees, including agendas, papers and minute-taking
• Support the CEO in planning and coordinating Senior Leadership Team meetings
• Manage correspondence, invoices, document filing, and recording of credit card expenditure
• Oversee the smooth running of the Andover office, ensuring policies and procedures are followed
• Liaise with office vendors, service providers, and suppliers – ensuring invoices are received and processed on time
• Manage office maintenance issues and be the point of contact for building matters
• Ensure value for money when ordering supplies or arranging repairs and replacements
• Support the Head of People and Culture in maintaining Health & Safety compliance in the office

The person for the Executive Assistant & Office Manager:

Essential Skills & Attributes:

• Highly organised with the ability to juggle multiple priorities and meet tight deadlines
• Excellent written and verbal communication skills, including experience preparing documents for senior leaders or trustees
• Strong IT skills and the confidence to use collaborative tools and platforms
• Experience sourcing and managing office service providers, tradespeople, and maintenance contractors
• Diplomatic, discreet, and able to handle confidential information sensitively
• A team player who enjoys working collaboratively and is committed to creating an inclusive and supportive workplace
• Ability to think practically, find solutions quickly, and adapt to changing needs

Desirable:

• Understanding of charity governance or experience within the charity sector

Monday – Friday | 9:00am – 5:00pm
Ongoing Temporary Position (Potential to Go Permanent)